Can nobody answer my 2 questions about invoices and payments?

[Derek Atkins]

Hi,

Buddha Buck <blaisepascal at gmail.com> writes:

> If I understand what is going on (with regard to the expense voucher
> question), you receive a card from your employer which is intended to be
> used to pay for meals, gas, and other travel expenses. You are having
> trouble entering payments to invoices related to this arrangement. I am
> uncertain how invoices and payments relate to this arrangement, since I
> wouldn't use invoices for this purpose. Perhaps I am misunderstanding how
> expense vouchers work in your situation.

Expense Vouchers are meant for the Company Owner to account for expenses
from their employees (i.e. a Liability).  If you are the employee then
an Expense Voucher is not what you want to use, because your
reimbursible expenses are an Asset.

What I do is just keep an Assets:Reimursibles account which I use
instead of an Expense account for the transactions I expect my employer
to repay.  Then I 'clear' those transactions when I submit my expense
reports, and then I 'reconcile' back to $0 whenever I get reimbused.

It's not quite as nice as using A/R (because A/R *IS* what you would
have to use!)  But it's less work for my flow.

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-derek

-- 
       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
       Member, MIT Student Information Processing Board  (SIPB)
       URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
       warlord at MIT.EDU                        PGP key available