Detailed deposits (RE: trying Gnucash to replace Quickbooks)

[Maf. King]

On Fri 21 March 14 06:59:51 gnucash at ware4.com wrote:
> >make those renters into customers, make invoices and then put the payments
> 
> in through that system.
> 
> Renters can be "customers," but invoicing is not appropriate nor does it
> solve the basic problem: the need for fairly detailed information about each
> detail line on a deposit ticket. A typical deposit may look something like
> this:
> 
> Smith,   Rental Income:1234 Foobar Street,  Check,        #500,   Note:
> still owes $200!,      $1000.00
> Jones,    Rental Income:4321 Main Street,      M. Order, *6343, Paid on
> time,                       $1000.00
> Owner,  Current Liability:Officer Loan,             Cash,
> , Cash added to business,  $500.00
> Clark,     Current Liability:Security Deposit,     Cashiers,  *866,    New
> tenant Mr. Clark,    $1500.00
> TOTAL: $3000.00
> 
> Later, I may need to find these transactions, for obvious reasons (bounced
> check, replaced check, find all instances when Smith paid by Cash instead of
> Check, etc.) and Quickbooks has an extensive Edit->Find menu for finding
> just about anything.
> 
> Does anyone have any further ideas how to save detailed information
> regarding a deposit? Am I missing something in the Gnucash?
> 
> Thanks in advance,
> 
> Mike
>

Hi Mike,

I think I would run these through an "undeposited funds" style accounting 
method.

Each deposit is recorded separately into the undeposited funds account, then 
when you actually pay the cheques into the bank, just a single transfer from 
the undeposited funds -> current account.

You'll find more on the list archives about this method, I'm sure it came up 
fairly recently too.

I don't really deal with cheques anymore, can't remember the last one I had to 
pay in... most txns are electronic for me now.

HTH,
Maf.