Lost Checks - No Payee - Best Practice

[ph hermes]

i'd do nothing until that happens. i'm not an accountant, but when i write
a "voided" check to a bank i don't record it because there is no
transaction to track. i don't even make a note of why that # is missing...
but i could put a little note in my folder for that bank...

is there a reason i'm missing that would require or provide a real benefit
to going to all this trouble?

i write so few paper checks myself these days that i've found i use the
wrong stack sometimes, so my #s don't track the way they used to. and it's
all fine in gnu cash (and my books).

            ph

On Mon, Jun 1, 2015 at 6:11 PM, Milton Stern <drmoshe5 at gmail.com> wrote:

> As you suggested, I was considering not recording the checks at all.
> But, I thought that the registers would be an good way of tracking if the
> missing checks are ever used fraudulently?
>
> On Mon, Jun 1, 2015 at 8:11 PM, Buddha Buck <blaisepascal at gmail.com>
> wrote:
>
> > In that case, I would not record them in GnuCash at all. There are no
> > transactions involving them.
> >
> > On Mon, Jun 1, 2015 at 7:48 PM Milton Stern <drmoshe5 at gmail.com> wrote:
> >
> >> My apologies for not being clear.
> >>
> >> A box of blank checks were ordered from a bank.
> >>
> >> Box of check was never received.
> >>
> >> Checks have no payee and no amount.
> >>
> >> On Mon, Jun 1, 2015 at 7:18 PM, Michael Hendry <
> hendry.michael at gmail.com>
> >> wrote:
> >>
> >> >
> >> > > On 1 Jun 2015, at 23:50, Milton Stern <drmoshe5 at gmail.com> wrote:
> >> > >
> >> > > Ordered Checks lost in transit from Bank to Bank Account Holder.
> >> > >
> >> > > Anyone have a good methodologies for documenting these checks (ie
> >> > > "Transfer" field, documentation of lost checks)
> >> >
> >> > I’m not sure what you mean by “Ordered Checks”, but will assume that
> you
> >> > didn’t issue them yourself, but asked the bank to print them for you,
> >> and
> >> > to send them to the respective payees (or their banks).
> >> >
> >> > The usual rule for a check which you’ve issued but which has never
> been
> >> > cashed is to record the issue of the check in the normal way, and then
> >> to
> >> > record a reversing transaction for the date on which you decide that
> the
> >> > check has been lost or destroyed.
> >> >
> >> > This way, it’s quite clear what has happened. (Presumably the bank
> will
> >> > have recorded corresponding transactions?).
> >> >
> >> > >
> >> > > Transfer field will not accept blank entry. Transfer to same account
> >> > > produces 2 entries -> messy.
> >> >
> >> > But essential to keep a clear record, in my view.
> >> >
> >> > > Should the "Orphan" Account be used?
> >> >
> >> > No.
> >> >
> >> > > Should it be set to "Void" after completion?
> >> >
> >> > I’d be inclined to leave both transactions in place.
> >> >
> >> > >
> >> > > Is there a way to enter a range of check numbers all at once?
> >> >
> >> > No, but once you’ve entered the first check’s details, you can use
> the +
> >> > key to increment the check numbers as you work your way through the
> >> list of
> >> > checks.
> >> >
> >> > Hope this helps.
> >> >
> >> > Michael
> >> > (NOT AN ACCOUNTANT)
> >> >
> >> > >
> >> > > Suggestions appreciated.
> >> > >
> >> > > Moshe
> >> > > _______________________________________________
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