Allowances (reimburseable expenses)

[Mike or Penny Novack]

> Yes, Sorry Mike, I'm not with it today!  I was asking for suggestions :D
>
> That could work, but it's not always for just one item, it could be 
> combined for, say, petrol, phone and postage.   I suppose I could just 
> make up an amount for each account, unless anybody else has any 
> suggestions? :)
>
> Cheers
> Jill 

THAT is most definitely not a gnucash question. There is no way the 
computer could be any better at reading the mind of the person who sent 
you the reimbursement as to how much was supposed to be for what.

Look, I don't get reimbursements, I make them. If one of the "orchard 
managers" sent me a request for reimbursement for "things purchased" but 
didn't tell me how much of that was for fertilizer, how much for fencing 
materials, how much for irrigation materials, etc.(*)  he or she would 
get an immediate email asking for clarification (and I wouldn't cut the 
check till I had the information).

Here you are on the check receiving end so will have to be polite. I do 
have a question though. You presumably submitted some paperwork for this 
reimbursement asking so much for this, so much for that, so many miles, 
etc. Isn't that going to help you out? Or does the reimbursement 
received not match your paperwork?

Michael


(*) Those would all be different expense categories in the books. And 
yes, I'd have the receipts, but that not necessarily very informative. I 
might be able to see where purchased and what, but knowing "hardware 
store stuff" doesn't tell me if that hardware was for the orchard gate 
(fencing) or mounting a pump (irrigation) or mounting an orchard sign 
(signage).