Difference between Invoice POST and Process payment

[Maf. King]

On Mon 14 September 15 19:43:44 Hossain wrote:
> Thkn u , What is  A/R (or A/P)  ?

Accounts Receivable  (or Accounts Payable).  Generically, they are the accrual 
accounts which reflect stuff you are owed - ie outstanding customer invoices  
(or stuff you owe - so bills that are falling due)

SPecifically within GC, they are special account types for the "business 
features" module to use to interact with the rest of your chart of accounts.  
As such, you shouldn't make manual entries in those type of accounts.

> 
> whats the difference between  Post Invoice and Process Payment.
> 


POST invoice actually creates the transactions to your income accounts that 
are defined in the invoice.  Until you post the invoice, the income isn't 
going to show up in your reports and totals, because creating the invoice 
doesn't actually affect any register entries.

   Process payment is the interface to allocate a payment to one or more 
invoices (which is usually at some different time than the when invoice was 
written)

Also, please keep replies on the list - you may need to "reply All" or similar 
in your mail software - others will be able to explain better than I can, and 
possibly more quickly too.  Also, others searching the list in the future may 
benefit from the thread too!

HTH,
Maf.




> On 14-Sep-2015 7:39 PM, Maf. King wrote:
> > On Mon 14 September 15 19:32:27 Hossain wrote:
> >> I m confused abt the Invoice. After an invoice is made, how wud I pay
> >> the invoice?
> >> There's two ways to pay, as I find. 1. To pay directly to Accounts
> >> Receivable a/c or
> >> Post the invoice . Whats the difference ? After I find an invoice (made
> >> before), it gives me
> >> two options - POST and Process Payment, which one shud I use ? If I use
> >> Process Payment
> >> I get a red signal in Assets:Accounts Receivable , why ? If I use post,
> >> it says "Invalid Entry:U need to
> >> supply an account in the right currency for this position, this account
> >> shud usually be of type income"
> >> What does it mean ?
> > 
> > Hi Hossain,
> > 
> > Welcome to Gnucash.
> > 
> > You should post the invoice.  You should not make transactions manually in
> > A/R (or A/P).
> > 
> > So the work flow is:
> > Create invoice.  Post Invoice.  Process Payment.
> > 
> >  From the message that you paraphrase above, it sounds to me that you
> >  might not> 
> > have the same currency for the customer, the invoice and the A/R account. 
> > But I don't use multi-currency, so that is just a guess.
> > 
> > 
> > HTH.
> > Maf.
> > 
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-- 
Maf. King
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