Deposit through customer

[Jacqueline Greenleaf]

Making an invoice for each donation is how I did it when working for a nonprofit. We used QuickBooks there, as do many nonprofits.

When using bookkeeping software for a nonprofit, just remember that for bookkeeping purposes, anyone from whom you receive money (or unkind donations) is a customer, and anyone who receives money (or unkind services) from you is a vendor. The underlying algorithms don’t care whether you call a person a customer or a donor.

Using invoices is a little more work, but results in much better donor tracking. Which is important for you and also for the tax man. 


> On Aug 30, 2016, at 4:17 AM, Katie Eldridge via gnucash-user <gnucash-user at gnucash.org> wrote:
> 
> Hi Saulius,
> 
> There is more than one way of doing this.  I'm assuming you will probably have an income account called 'donations'.  You could then have an income sub-account for each of your donors, with donations as the 'parent account'.  This will mean that you can still get a total for 'donations', but can also have a total for each donor.
> 
> Another option would be to use the invoice processes even though you are not giving out invoices.  For this each donor would be a 'customer', you would write a 'new invoice' for each donation, then post it and immediately process payment (you wouldn't need to actually print out an 'invoice').  If you do this way it would give you an option to make a printed receipt, although this would need you to edit the invoice report so a bit more complex.
> 
> hope that helps,
> 
> Katie
> 
> 
> On 29/08/16 21:08, S. Sliackus wrote:
>> Hello,
>> I am new to GnuCash, so sorry for irrelevant questions if it happens.
>> How Can I retain Customers name when depositing money? I have a situation when there is no sales process - no invoices, no payables, receivables. I do charity accounts and we collect donations (so there is no sales process, money is deposited directly to bank account), but when I deposit donated money to bank, I only able to have donors (aka Customers) name in Description, what means that I cannot make reports on how much which donors donated over time.
>> Any solutions to that?
>> Thanks
>> Saulius
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