Multiple account names

[Mark Phillips]

John,

To risk being called a bigger heretic, I suggest you get a faster computer,
or at least more memory and a SSD for data storage. I have multiple files
for multiple organizations, and I can switch files in less time than it
takes to take a sip from my coffee cup. And my laptop is three years old.
These organizations span several years of transactions, each.

To amplify what Mike said, be sure to name the files for each organization
with ***very*** different names. That way, you can look at the title bar
and see the name of the file you have open to make sure your entries are
going into the correct file.

Finally, since I am on a soap box at this point, be sure to keep really
good backups of all your data. AND ****test**** your backups on a regular
basis - which means not when you really need that backup! ;)

Mark

On Wed, Nov 9, 2016 at 8:12 AM, John Morris <johnjeff at editide.us> wrote:

> And now a word from a heretic. I am also in the situation of keeping books
> for multiple entities. Since GnuCash takes so long to load a different
> file, I find it very inconvenient to work with a separate file for each
> entity. I have simply set up two top-level accounts (assets/liabilities and
> income/expense) for each entity and all accounts for each entity are housed
> in the respective top-level accounts. This keeps the books completely
> separate from each other while giving me instant access to all the
> entities' books at the same time. Of course, it is up to me to be careful
> not to cross the boundary, but that is relatively easy to do with a good
> naming convention and autofilled transactions.
>
> John
>
> > On Nov 9, 2016, at 8:33 AM, Mike or Penny Novack <mpnovack at mtdata.com>
> wrote:
> >
> > Explanation --- if (except for the data entered) the two sets of books,
> when open, look very identical, there is always the chance of having the
> wrong one open. The suggestion by David is to have some VERY visible
> difference. The time "wasted" by a one time editing of all the account
> names (say a prefix) would be dwarfed by the time you would lose if you
> EVER by mistake of entering one organization's transactions into the other
> one's books. Especially if you did not notice immediately.
> >
> > Michael D Novack
>
>
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