Does GnuCash have this feature?

Edward Doolittle edward.doolittle at
Sun Oct 16 13:33:56 EDT 2016

As you mentioned, you could just put the reversing transaction into your
account as if it were done, then don't reconcile it until the transaction
is actually done. At that time you might want to correct the date. If you
leave the date alone in the meantime, it will appear at or near the top of
your list of transactions to reconcile. You might add something like
REMINDER to the beginning of the description; again, you can remove that
tag when the transaction is complete, just before you reconcile it.

A disadvantage is that your running balance (but not your reconciled
balance nor your cleared balance) will be lower than what you see in

A similar idea that might work, without having to worry about the
difference in the balance, is to put a $0 transaction into your account.
Every time you reconcile, the transaction will appear, until you check it
as reconciled or delete it. If you continue to need the reminder, leave it
unchecked; it won't affect the reconciliation or your running balance,
being $0, but it will continue to appear at or near the top of the list of
transactions to reconcile until you check it during reconciliation or
delete it.

I'm not sure offhand whether you need a second leg for a $0 transaction,
and if so, where would be an appropriate location for it. Perhaps you could
put both legs in the same account, one as a debit and the other a credit,
in which case your reminder will appear in both reconciliation windows.
Even if possible, I don't know whether that's advised; future changes in
Gnu Cash may cause transactions like that to be automatically eliminated.
Or maybe not, I don't know.

You could also put the transaction in a receivable account, which you check
occasionally to make sure the balance is $0. You don't need the business
features to set up a receivable account; just set it up as an account of
type Asset under something like Assets:Receivables. That's what I do when
people or organizations owe me money. The original transaction, instead of
being from your chequing account to Expenses:Bank Fees, would instead be
from chequing to Assets:Receivables. When you do get the money back, it
should go from Assets:Receivables back to chequing.


On 15 October 2016 at 11:44, Mark Phillips <mark at>

> Is it possible to set a reminder about a certain transaction so when I come
> back in a month to reconcile an account, the reminder pops up?
> Let me give a concrete example. I have a safe deposit box at the bank where
> I keep all my accounts. Because of my balances, I should get the box for
> free, or at least a discounted price. However, each year on some random
> date I get charged the full amount for the box, and I have to go into the
> branch and have it waived. The refund usually does not show up until the
> next, or maybe two, periods after the charge was made. I notice this last
> year that I went through this dance, was assured it had been waived, but
> low and behold, it still has not been waived.
> I would like to somehow make a note against the initial charge, and each
> time I reconcile this account a note pops up and says "hey, each time you
> reconcile this account going forward, make sure this charge has been
> reversed." Maybe change the color of this charge in the check register, so
> I also have a visual clue that there is something wonky about this charge
> that needs to be fixed in the future.
> I don't mean to imply a specific implementation, so I hope you get the
> idea. Something like the pop up for reoccurring charges when I open
> Gnucash.
> I look forward to your feedback!
> Mark
> PS I just thought of one way to accomplish feature wold be to to actually
> enter the refund before it happens, so each month that amount will not be
> reconciled. For small amounts, that may be OK, but this approach make the
> ending balance in the check register incorrect and that does not seem such
> a good idea. I guess I could look at some sort of payable entry, but I
> don't use A/R or A/P for my simple accounting needs. From what I know about
> A/P in Gnucash, I would have to remember to run a payables report to see
> what transactions have not occurred. This seems cumbersome - I like having
> the computer remember things for me and tell me to get my sh**t together,
> not the other way around...;)
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Edward Doolittle
Associate Professor of Mathematics
First Nations University of Canada
1 First Nations Way, Regina SK S4S 7K2

« Toutes les fois que je donne une place vacante, je fais cent mécontents
et un ingrat. »
-- Louis XIV, dans Voltaire, Le Siècle de Louis XIV, Chap. XXVI

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