Reflect Customer Paid Expenses on Invoice

[Liz]

On Mon, 6 Mar 2017 13:19:08 +0000
Michael Kerins <MKerins at Halstead.com> wrote:

> I have used GC for a number of years to manage the books for a number
> of rental properties I own, but have yet to find a clean solution for
> this problem.
> 
> I use the business functions and each property is represented as a
> Customer.  I invoice each Customer monthly for rent but also need to
> reduce the invoiced amount by the expenses that were paid for by the
> Customer.  These expenses are my Expenses, not the Customer's, and
> need to be reflected as such in the appropriate Expense accounts.
> 
> For example:
> 
> In the simplest case, I invoice Customer Alpha  $1,500 for rent.
> However, Customer Alpha paid $200 for a plumbing repair and is taking
> that off this month's rent.   That $200 for plumbing is my expense.
> What I would like to do is to invoice Customer Alpha for the full
> Rent, $1,500, then add a line item to the invoice which decreases the
> amount of the invoice by $200 and adds an entry in the
> Expenses:Property Alpha:Repairs account for $200.
> 
> The result would show Assets:Property Alpha:A/R $1,300, Income:
> Property Alpha:Rent $1,500, and Expenses: Property Alpha:Repairs
> $200.   This would all be correct and would balance once the invoice
> was paid.

Why not use the Credit Note system, and then issue a statement showing
the balance due?

Liz