Period End Accounts

[DaveC49]

Mike,

1. it is unlikely but it is possible to unset the reconciliation status but
a warning with an opt out of the change is issued before it is changed and
it is possible to edit a reconciled split of a transaction but you will
normally get a warning even if the split you are editing is not into a
reconciled account.  The most likely possiblity is that you may have opened
one of the backup files from before the reconciliation rather than the main
file. The mainfile will be <filname>.gnucash while the backup files have a
format <filename>.gnucash.<timestamp>.gnucash where <timestamp> looks like
"20161215163750". Each time a backup file is created (when gnucash is
closed) a corresponding log file is created
<filename>.gnucash.<timestamp>.log.  If you find files with a format
<filename>.gnucash.<timestamp>.gnucash.<timestamp).gnucash (or log) it is
highly likely you have opened up a backup file in error at some point. (I
lost 3 months of reconciliations through doing this recently). 

The other files you can expect to see in the data directory will be
<filename>.gnucash.LCK ( a lock file to prevent the file being opened
more than once) and a <filename>.gnucash.<random string>.<random
number>.LNK. These are normal

2. Unsure of what is happening here. I have just saved a custom report using 
Reports->Save Report Configuration 
and recalled it using 
Reports->Saved Report Configuration. 

After closing Gnucash and Reopening the report is still there so the
mechanism is fine. I wonder if your problem may be related to a similar
possibility as 1 where an earlier backup file has been opened as the main
file?  As far as i can tell the saved reports are in the main gnucash file
(I couldn't find them elsewhereon my Linux setup).

3.  Yes there is a mechanism for period end. Tools->Close Book.  (see
https://www.gnucash.org/docs/v2.6/C/gnucash-help/tool-close-book.html)  in
the Gnucash Help manual
(https://www.gnucash.org/docs/v2.6/C/gnucash-help/help.html). This should
create transactions to zero the income and expense accounts to Equity as
described in the documentation referenced.  There is much discussion about
whether this is necessary in Gnucash as the reports can be set to generate
for any specified period but if you have a pedantic accountant it is there.  

Setting in stone is another question. Any computer file on a read/write
medium is always alterable ( any file locking only helps with accidental
writing not a deliberate attempt to change the file). Most people drop a
copy of their file as it is when the financial reports are generated onto a
readonly medium like CDROM, DVD and store that as a set in stone copy of the
state of the finances at that time. You will also find a lot of discussion
of this issue in the forum archives.

David

David



-----
David Cousens
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