Period End Accounts

Adrien Monteleone adrien.monteleone at gmail.com
Fri Jan 26 01:07:39 EST 2018


I just had #2 happen to me recently.

It was the result of not being careful in using the command line to delete a folder. I inadvertently deleted a large portion of my "~/Library/Application Support" folder. (I’m on a Mac, not sure of the location for Linux or MS)

I realized what a I did after about a second or two, and managed to kill the rm process, but it was too late. That bugger was fast. Naturally, I happened to be so careless while in-between a physical volume change on my Time Machine backup, (the last one died 6 months ago and I haven’t had the scratch for a new one) thus I had no way to restore anything and lost several months worth of preferences. (Contacts wiped out entirely, that was rough)

My GnuCash register data was all intact, because I store it in my User folder, but my saved report configurations, as well as some custom reports I obtained on this list were all gone.(luckily, I saved a copy of those reports to a special User folder, so I didn’t have to go hunting the list archives for them)

Perhaps something (or someone) either removed those similar files on Mike’s computer or else caused them to not be found where they were expected by GnuCash.

I’m not sure if the naming conventions hold across platforms, but at least the saved-report config for me is called "saved-reports-2.4”. If a file search for that name turns something up, he might be able to get those configs back.


Regards,
Adrien

> On Jan 25, 2018, at 11:28 PM, DaveC49 <davidcousens at bigpond.com> wrote:
> 
> Mike,
> 
> 1. it is unlikely but it is possible to unset the reconciliation status but
> a warning with an opt out of the change is issued before it is changed and
> it is possible to edit a reconciled split of a transaction but you will
> normally get a warning even if the split you are editing is not into a
> reconciled account.  The most likely possiblity is that you may have opened
> one of the backup files from before the reconciliation rather than the main
> file. The mainfile will be <filname>.gnucash while the backup files have a
> format <filename>.gnucash.<timestamp>.gnucash where <timestamp> looks like
> "20161215163750". Each time a backup file is created (when gnucash is
> closed) a corresponding log file is created
> <filename>.gnucash.<timestamp>.log.  If you find files with a format
> <filename>.gnucash.<timestamp>.gnucash.<timestamp).gnucash (or log) it is
> highly likely you have opened up a backup file in error at some point. (I
> lost 3 months of reconciliations through doing this recently). 
> 
> The other files you can expect to see in the data directory will be
> <filename>.gnucash.LCK ( a lock file to prevent the file being opened
> more than once) and a <filename>.gnucash.<random string>.<random
> number>.LNK. These are normal
> 
> 2. Unsure of what is happening here. I have just saved a custom report using 
> Reports->Save Report Configuration 
> and recalled it using 
> Reports->Saved Report Configuration. 
> 
> After closing Gnucash and Reopening the report is still there so the
> mechanism is fine. I wonder if your problem may be related to a similar
> possibility as 1 where an earlier backup file has been opened as the main
> file?  As far as i can tell the saved reports are in the main gnucash file
> (I couldn't find them elsewhereon my Linux setup).
> 
> 3.  Yes there is a mechanism for period end. Tools->Close Book.  (see
> https://www.gnucash.org/docs/v2.6/C/gnucash-help/tool-close-book.html)  in
> the Gnucash Help manual
> (https://www.gnucash.org/docs/v2.6/C/gnucash-help/help.html). This should
> create transactions to zero the income and expense accounts to Equity as
> described in the documentation referenced.  There is much discussion about
> whether this is necessary in Gnucash as the reports can be set to generate
> for any specified period but if you have a pedantic accountant it is there.  
> 
> Setting in stone is another question. Any computer file on a read/write
> medium is always alterable ( any file locking only helps with accidental
> writing not a deliberate attempt to change the file). Most people drop a
> copy of their file as it is when the financial reports are generated onto a
> readonly medium like CDROM, DVD and store that as a set in stone copy of the
> state of the finances at that time. You will also find a lot of discussion
> of this issue in the forum archives.
> 
> David
> 
> David
> 
> 
> 
> -----
> David Cousens
> --
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