[GNC] A/P: invoice not displayed and payment is displayed

[Adrien Monteleone]

If you posted a bill properly, it will be in the A/P register. View the bill and make sure it shows as posting to A/P and double check the posting date. (unposting and re-posting can make a mess as the default is the current date, you have to manually back-date it) If the posting date is off, you might be looking at the wrong part of the register. Note, you can also do a ‘find’ on the register itself to track down all transactions for that vendor.

How are you ‘looking at the vendors bills?’

If by the Find window, that paid checkbox is read-only data. I doubt it can even be checked (I can’t) but even if so, that’s not going to change anything. It’s just a list result from the Find operation, not a functional data form. (I agree, the checkbox here is probably a poor choice to represent read-only data. It implies the box is checkable by the user and that this does anything to the bill)

If by viewing a Vendor report, then both the bill and payment should show up. (if they were both correctly entered)

Regards,
Adrien

p.s. - I think it’s already a filed enhancement request to reflect payment/bill/invoice data to link them in the A/P register, but until then, you can use the Notes field for the entire payment or the Memo field for the payment splits (useful if paying multiple bills/invoices with a single payment) to place the corresponding bill/invoice number for your reference. This will also show up on the Vendor/Customer reports which is a nice report to show activity for one entity and be able to match up charges and payments together. 



> On May 29, 2018, at 12:52 PM, Rich Shepard <rshepard at appl-ecosys.com> wrote:
> 
> On Tue, 29 May 2018, Rich Shepard wrote:
> 
>> Rather than spending time trying to adjust each discrepancey I entered an
>> adjustment transaction to bring the A/P balance to $0.00, which is what it
>> actually is. Yet, the balance sheet report shows $642.99 while that account
>> register has a zero balance. Not sure how to get the balance sheet to
>> reflect that.
> 
>  This is not working. I need to fix the entire A/P account.
> 
>  For example, back in Feb 2017 I paid a tax invoice of $3.00. This displays
> as a debit on the A/P register. When I look at the vendor's bills the
> invoice for that amount is entered in the system but not displayed on the
> A/P register. Since it was paid, I checked the box on that bill but it makes
> no difference in the A/P register; it's not shown.
> 
>  I need advice how to have posted vendor bills display on the A/P register
> so they match the payments.
> 
> Rich
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