[GNC] Reports with previous year in different Accounts

Wed Oct 3 04:53:08 EDT 2018

Wed AM 03/10

Hello Geert

I have just looked in my downloads and the “gnucash-3.1-2.setup.exe” dated 05/06/2018 file is still there; must have installed that v around that time..  I have now installed gnucash-3.3.setup.exe dated 01/10/2018.

Before install 3.3, I found the folder .gnucash with these other folders and files.  Note the date of the installs.

I changed the folder name from .gnucash to xx.gnucash prior to install 3.3 and no further files were installed in my User folder at this place..

Just now I have tried to rename as before but the “.” In front of gnucash is not acceptable, get error message.

Must be allowed during an install but not manual?

NOW just tried %APPDATA% and there is a folder C:\Users\Office\AppData\Roaming\GnuCash the same as before as …

Which is encouraging … now I know!!

There is the 2.4-backup which I might rename and see what happens when opening.

As a work around if this is the only place for storing the Saved Config files, I have just renamed the head folder \GnuCash to \GnuCashx and ran the App and it created a new set of files by default because unfound?

Now that works, a batch file doing a rename of two sets of folders/files and start gnucash could be used to open one or the other of different organisations, and have each set of report files to each App.

A little workaround mihght work.  Do you see what is happening now and would that work?

Kind regards

David

-----Original Message-----
From: Geert Janssens <geert.gnucash at kobaltwit.be> 
Sent: 02 October 2018 17:00
To: gnucash-user at gnucash.org
Cc: davidbrown.rdps at photos.bozeat.biz; 'David T.' <sunfish62 at yahoo.com>
Subject: Re: [GNC] Reports with previous year in different Accounts

I have a feeling your folder renaming was backwards, but without more detail it's hard to tell.

Can you be a bit more specific to what you did exactly ? Lik which folder's name did you change ?

And what version of gnucash did you use before and to which version did you upgrade ?

Geert

From: Geert Janssens <geert.gnucash at kobaltwit.be> 
Sent: 02 October 2018 17:20
To: davidbrown.rdps at photos.bozeat.biz
Cc: gnucash-user at gnucash.org; 'David T.' <sunfish62 at yahoo.com>
Subject: Re: [GNC] Reports with previous year in different Accounts

Ok,

Unfortunately that version had a bug which means the metadata migration only ran partly. As a result your saved report configurations didn't come over.

It takes 3 steps to fix this:

1. Undo the folder renaming you did of the .gnucash directory in your home directory

2. Remove directory '%APPDATA%\GnuCash' (you can enter %APPDATA% in the navigation bar of your Windows explorer and then remove the GnuCash child directory you see in that directory)

3. Update to gnucash 3.3. You should in any case. *lots* of bugs have been fixed since gnucash 3.1

Upon first start of this most recent version you should see a Migration notice popping up. If so, your saved report configurations should be available again.

Regards,

Geert

Op dinsdag 2 oktober 2018 17:46:53 CEST schreef davidbrown.rdps at photos.bozeat.biz <mailto:davidbrown.rdps at photos.bozeat.biz> :

> It was 3.1 and just updated ... yet to use the new one though.

> 

> I have created and saved a config and then when revising some bits, just

> save the report config. I'll have a look at your suggestions tmrrw

> sometime .

> 

> Many thanks Geert ..

> 

> David B

> 

> -----Original Message-----

> From: Geert Janssens <geert.gnucash at kobaltwit.be <mailto:geert.gnucash at kobaltwit.be> >

> Sent: 02 October 2018 07:07

> To: gnucash-user at gnucash.org <mailto:gnucash-user at gnucash.org> ; David T. <sunfish62 at yahoo.com <mailto:sunfish62 at yahoo.com> >

> Cc: davidbrown.rdps at photos.bozeat.biz <mailto:davidbrown.rdps at photos.bozeat.biz> 

> Subject: Re: [GNC] Reports with previous year in different Accounts

> 

> What version of gnucash are you running ?

> 

> In addition there is a subtle difference between report configurations you

> explicitly save and reports you keep open when quitting gnucash.

> 

> The former are stored in a file named saved-reports-x.y. The ones that are

> still open while gnucash exits will be saved in GNC_DATA_HOME/books/

> <yourbook>.gcm. These will be restored automatically when you restart

> gnucash.

> 

> Geert

> 

> Op dinsdag 2 oktober 2018 05:27:00 CEST schreef David T. via gnucash-user:

> > I don’t know what to tell you on that front. Are *any* files in the

> > location newer?

> > 

> > Cheers,

> > David

> > 

> > > On Oct 1, 2018, at 6:33 PM, <davidbrown.rdps at photos.bozeat.biz <mailto:davidbrown.rdps at photos.bozeat.biz> >

> > > <davidbrown.rdps at photos.bozeat.biz <mailto:davidbrown.rdps at photos.bozeat.biz> > wrote:

> > > 

> > > Hello David,

> > > 

> > > I have looked at that location before but notice that the file

> > > “saved-reports-2.4” modification date is earlier in the year. This

> > > doesn’t align with the date of reports I have saved only just days ago.

> > > It can be viewed using Notepad, and wonder if it appends to the top

> > > of the text? There are no files dated September and would have

> > > thought that the mod date would change accordingly.

> > > 

> > > I am using a different computer to store the different organisation

> > > data so have a work around for that. Once one knows the finer

> > > points it does make things a little easier!!

> > > 

> > > Thank you ….

> > > 

> > > David B

> > > 

> > > From: David T. <sunfish62 at yahoo.com  <mailto:sunfish62 at yahoo.com%20%3cmailto:sunfish62 at yahoo.com> <mailto:sunfish62 at yahoo.com>>

> > > Sent: 29 September 2018 15:46

> > > To: davidbrown.rdps at photos.bozeat.biz <mailto:davidbrown.rdps at photos.bozeat.biz> 

> > > <mailto:davidbrown.rdps at photos.bozeat.biz> Cc:

> > > gnucash-user at gnucash.org <mailto:gnucash-user at gnucash.org>  <mailto:gnucash-user at gnucash.org>

> > > Subject: Re: [GNC] Reports with previous year in different Accounts

> > > 

> > > Info about file locations is available at

> > > https://www.gnucash.org/docs/v3/C/gnucash-guide/basics-migrate-setti

> > > ngs.h

> > > tml

> > > <https://www.gnucash.org/docs/v3/C/gnucash-guide/basics-migrate-settings

> > > .

> > > html>.

> > > 

> > > David T.

> > > 

> > >> On Sep 29, 2018, at 7:54 PM, <davidbrown.rdps at photos.bozeat.biz

> > >> <mailto:davidbrown.rdps at photos.bozeat.biz>>

> > >> <davidbrown.rdps at photos.bozeat.biz

> > >> <mailto:davidbrown.rdps at photos.bozeat.biz>> wrote:

> > >> 

> > >> Hello David, tnx for the confirmation. It was only that I had

> > >> another GNUCash installed on another machine, totally separate that I

> > >> concluded that was probably the issue. It was also that when

> > >> changing a report configuration, it never asked to save the file, as

> > >> it does when one changes a transaction. I thought then it must be

> > >> elsewhere and

> > >> save automatically.

> > >> 

> > >> Where are the configs saved; is it amongst the User files of windows?

> > >> 

> > >> I would have thought that Configs were fundamental to each work

> > >> book and wonder why that was never a default?

> > >> 

> > >> Thank you for being prompt with the reply.

> > >> 

> > >> David

> > >> 

> > >> -----Original Message-----

> > >> From: David T. <sunfish62 at yahoo.com  <mailto:sunfish62 at yahoo.com%20%3cmailto:sunfish62 at yahoo.com> <mailto:sunfish62 at yahoo.com>>

> > >> Sent: 29 September 2018 14:08

> > >> To: davidbrown.rdps at photos.bozeat.biz <mailto:davidbrown.rdps at photos.bozeat.biz> 

> > >> <mailto:davidbrown.rdps at photos.bozeat.biz> Cc: Adrien Monteleone

> > >> <adrien.monteleone at lusfiber.net

> > >> <mailto:adrien.monteleone at lusfiber.net>>; Gnucash Users

> > >> <gnucash-user at gnucash.org  <mailto:gnucash-user at gnucash.org%20%3cmailto:gnucash-user at gnucash.org> <mailto:gnucash-user at gnucash.org>> Subject:

> > >> Re: [GNC] Reports with previous year in different Accounts

> > >> 

> > >> This is a known issue with how GnuCash handles saved reports, and

> > >> has been around a long time. Your only recoourse is to create

> > >> separate user logins at the operating system, and log in to each

> > >> user account when you wish to access a particular GnuCash book and its

> > >> reports.

> > >> 

> > >> David T.

> > >> 

> > >>> On Sep 29, 2018, at 6:28 PM, <davidbrown.rdps at photos.bozeat.biz

> > >>> <mailto:davidbrown.rdps at photos.bozeat.biz>>

> > >>> <davidbrown.rdps at photos.bozeat.biz

> > >>> <mailto:davidbrown.rdps at photos.bozeat.biz>> wrote:

> > >>> 

> > >>> The saved reports are say for a year ending, for "Profit and Loss"

> > >>> in one organisation through "Reports > Income & Expense > Profit &

> > >>> Loss"

> > >>> and then set the parameters. Then save the report configuration

> > >>> Shift+Ctrl+Alt+S . The resulting Config is in path "Reports >

> > >>> Shift+Ctrl+Alt+Saved

> > >>> Report Configurations" which obviously is OK for one organisation,

> > >>> but the naming and other settings is not any use for the other

> > >>> organisation, but shows in the list even though a different

> > >>> GNUCash file has been opened.

> > >>> 

> > >>> How can I store reports for the org that I am working on. As you

> > >>> say it seems though report config is per user and not per book.

> > >>> Will look at the "Close Book" function anyway to see what it does.

> > >>> 

> > >>> Tnx

> > >>> 

> > >>> Kind regards

> > >>> 

> > >>> DAvid

> > >>> 

> > >>> 

> > >>> 

> > >>> 

> > >>> 

> > >>> -----Original Message-----

> > >>> From: gnucash-user

> > >>> <gnucash-user-bounces+davidbrown.rdps=photos.bozeat.biz at gnucash.or

> > >>> g

> > >>> <mailto:gnucash-user-bounces+davidbrown.rdps=photos.bozeat.biz at gnucash

> > >>> .

> > >>> org>> On Behalf Of Adrien Monteleone

> > >>> Sent: 29 September 2018 11:12

> > >>> To: Gnucash Users <gnucash-user at gnucash.org

> > >>> <mailto:gnucash-user at gnucash.org>> Subject: Re: [GNC] Reports with

> > >>> previous year in different Accounts

> > >>> 

> > >>> Not sure what you mean by ’saved reports’.

> > >>> 

> > >>> There is a place to save report configurations. That is per user,

> > >>> not per book as far as I’m aware.

> > >>> 

> > >>> If you want to run a report, say an Income Statement or P&L for

> > >>> each year and store the result, then run the report, and ‘print to

> > >>> file’ or use the Export to pdf function. You can store a copy of

> > >>> each report with the respective book if you like.

> > >>> 

> > >>> If you aren’t using the ‘close books’ function, you can run

> > >>> reports at any time for any period, no need to ’save’ them unless

> > >>> you really want to.

> > >>> 

> > >>> Regards,

> > >>> Adrien

> > >>> 

> > >>>> On Sep 29, 2018, at 4:25 AM, <davidbrown.rdps at photos.bozeat.biz

> > >>>> <mailto:davidbrown.rdps at photos.bozeat.biz>>

> > >>>> <davidbrown.rdps at photos.bozeat.biz

> > >>>> <mailto:davidbrown.rdps at photos.bozeat.biz>> wrote:

> > >>>> 

> > >>>> Sat 29 September

> > >>>> 

> > >>>> I have set up two Accounts of different organisations, both

> > >>>> accessed from the same Programme location at "C:\Program Files

> > >>>> (x86)\gnucash\bin\gnucash.exe" ... The files themselves are

> > >>>> stored in different locations in their respective folder relating

> > >>>> to that organisation.

> > >>>> 

> > >>>> However I notice that when reports are Saved for one master file,

> > >>>> they also appear in the list of the other file. They are saved

> > >>>> in the Application location rather than being saved separately

> > >>>> "attached" to each organisation file. I have installed a GNU.exe

> > >>>> on a separate laptop and obviously that doesn't happen.

> > >>>> 

> > >>>> It seems a bit odd to have reports of one set of accounts, being

> > >>>> viewed in the list of another?

> > >>>> 

> > >>>> Is there a specific way of dealing with this or are all bundled

> > >>>> together by default? The list of saved reports from year to year

> > >>>> just gets longer.

> > >>>> 

> > >>>> Kind regards

> > >>>> 

> > >>>> David

> > >>>> 

> > >>>> _______________________________________________

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