[GNC] Posting a bad debt

[Adrien Monteleone]

Roger,

My apologies for any time wasted. I use my sub-account with manual entries. I see now the business features will not expose them in that payment drop down, regardless of type. (but you can use those asset (not A/R) accounts from the business features in line-items in bills/invoices as this is what I do. You can do the same with `other A/P`.) I first set this up using 2.6.17, and I see it still works the same in 3.5, so there is no version issue.

For you, I’d say the liability account is the way to go.

Overall, it would be a nice RFE for the business features to have a function to charge-off a bad debt or more easily handle B2B trade type scenarios.

Regards,
Adrien

> On Apr 10, 2019, at 4:05 PM, <rmomxtx at gmail.com> <rmomxtx at gmail.com> wrote:
> 
> Adrian,
>  
> I did not know you could assign a different type account to a sub-account. Tried that and it still does not show up in the receive payment window, even after closing and reopening the program. When I added the bad debts account as a sub of accounts receivable, GnuCash automatically assigned it the same category as the parent account. What changing the type to asset did accomplish was that it not longer shows up as an option in the dropdown lists for account receivable account to charge in the invoice module, sub-tasks: post the invoice and receive payment. 
>  
> I think if I selected the bad debt sub-account from that dropdown window it would reflect the reduction in the rollup but I would have to come up with a different asset, liability or equity account to receive the payment. 
>  
> The version of GnuCash I’m working with is indeed 2, specifically 2.6.17. The version I use for my family finances and another business is 2.6.18, the one on the computer I’m using to respond to these emails. I thought I had updated the program on the other computer as well. I assume I can go from 2.6.17 to 2.6.21 to 3.5. 
>  
> As for services in kind, I think the easiest solution is to create an unearned income liability account and pay for the service from there. The income invoice is then paid in the invoice module from the liability account, the entire amount, so the balance in favor of the customer will show up in the receive payment window and in the reports. 
>  
> Thanks,
> Roger
>