[GNC] Expense distribution main and sub accounts

[Adrien Monteleone]

I’m not certain what you mean by ‘body’ but it seems to look like your dealing with 6 separate entities and a parent entity.

If that is the case, while you might be able to accomplish this with some fancy and very duplicative account structures, and likely a few duplicate transactions, you might be better served keeping all of those books separate from each other. (some legal jurisdictions require the separation)

But if you really need/want to stay in one book:

Who is the expense for? the sub or the managing account? It only needs to be recorded once as an expense - where it actually belongs.

This will balance with a credit to an asset used to pay the expense.

But it also needs to be recorded as income for the managing account. There is no way around this. (you’d have a separate transaction anyway if you had separate books) This will balance with a debit to whatever asset account according to the actual payment method received.

Regards,
Adrien

> On Jun 18, 2019, at 11:21 PM, NORMAN HOSKIN <norm953 at bigpond.com> wrote:
> 
> Hello,
> I have set up gnu cash for an association.
> The acc set up is a master account for the managing body and 6 sub accounts for all the associate bodies.
> All the income & expenses are entered in the sub associate account.
> The all works well with each sub body balancing The difficulty I am having is when I have and expense from a sub account payable to the managing body account.
> The expense is rent.
> 
> If I expense against the sub body acc I require it to expense to be subtracted from the sub body account and added to the main body account without duplicating the expense.
> Currently I can only show it in either the managing acc or associate  account.
> Can this issue be resolved.
> 
> Thank you 
> Norm