[GNC] Moving from Sage Accounting and would like to keep sub-account totals viewable

Bruce Irving eaglebruce2003 at yahoo.com
Sun Nov 17 08:46:35 EST 2019


David:

>I thought there used to be a lot more information than that.  I know that
you can use account codes in the account fields when editing transactions
instead of the tedious full tree account names.  Unfortunately, you cannot
make the account drop-down-list show the account code numbers, you have to
'just know' them.  I didn't find a reference to that.<
Having learned accounting "BC" (Before Computer), I needed to keep account numbers.  My solution in GC is to prefix the Acct Name with the number as well as in the Code field, ie:  101 Cash on hand.  This way, I only have to type 101 to select that account (or 610.1 to select fuel).

If you want subtotals, in reports at least,  make them sub-accounts of a placeholder:610. Auto Expense  610.1 fuel  610.2 lube  610.3 repairsNote that I put a '.' after 610 to remind myself it is a place holderOn reports this will look like 
Expenses610. Auto Expense (optional) 1168  610.1 fuel                123  610.2 lube                 45  610.3 repairs         1000    (optional) Auto Expense      1168
The options are in Edit/Report Options/Display

Bruce 


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