[GNC] Credit card account with two cards

[Mike or Penny Novack]

On 9/25/2019 9:49 AM, Derek Atkins wrote:

> Nope, this is handled by Employee Expense Vouchers. If you have 
> anemployee card, when you enter an expense you can mark it as Cash or 
> Card,which dictates whether to reimburse the employee or put it on 
> a(corporate) credit card. Multiple employees can "share" the CC account.

You have described YOUR business/organization. I assure you that there 
are others (including one for which I am treasurer) that work the way I 
described. The treasurer (or in a large organization, somebody working 
for the treasurer) would examine the statements to see if expenses 
charged were authorized/reasonable. No "vouchers" involved*. Of course 
can also pay for things with their own funds/cards and submit receipts 
for reimbursement.

The last line in what you said, what do you mean by "share card"? Isn't 
that what we have been talking about? There is a master account (the 
"corporate" account) which has an account number but no cards, and then 
a number of cards for individuals each with an account number but tied 
to the master account. The statement shows a total for the master 
account (items on it would be the totals from each subsidiary account) 
and then each subsidiary account showing its transactions for the period.

But this is NOT just for business. My wife and I have individual 
cards/numbers but these get combined into a master statement giving the 
total  BUT there is also a part that shows each card transaction grouped 
under that card number, the charge transactions on my card completely 
separate from the ones on hers.

Michael D Novack

* We have pre-authorized expenses, above certain amounts needing 
authorization from the exec committee or larger amounts by the entire 
board. As treasurer, on the exec committee, so have seen the discussion/ 
"go ahead" emails. Hasn't yet come up that somebody put an unauthorized 
amount on an organizational credit card. USUALLY when a person will be 
spending more that authorized they would use their own funds/personal 
card and then submit for reimbursement of what was authorized << example 
-- travel/hotel/food but taking along a spouse >>

I should perhaps note that RECEIPTS are required whether putting in for 
reimbursements or not. ideally even when donating the amount. We get 
GRANTS which can be specific as to category of expense for which can be 
used.