[GNC] invoice set up

[Rich Shepard]

On Fri, 17 Apr 2020, Marianne Swienink-Havard via gnucash-user wrote:

> Would you mind checking the PDF attached.

Marianne,

There is no attachement.

> This is a generic invoice which I need to enter as a GNucash invoice. I am
> having trouble with the top area. I am a tourguide and receive commission
> on tours sold locally. This will go down as an income but I need to deduct
> the expenses. I have tried all sorts of ways. I can’t just put it down as
> any old expense account because it would not be deducted from the
> commission earned. I don’t want to make a new invoice. Do you have any
> idea how to create an account for this, where the expenses on commission
> are automatically deducted from the Commission earned.

I'm not sure that I fully understand your situation so I'll write what I
think is your situation. (As explanation, I am a professional services
consultant and I invoice clients based on our agreed fee; similar to you
being paid a commission.) I assume that you have two sets of books in
GnuCash: business and personal.

You work on commission and need to invoice the company for whom you work for
each tour you sell. Then I see two possibilities:

1) You do not include your expenses in the invoice because your commission
is based on the price of the tour you sold.

Enter the invoice using the Business -> Customer -> New invoice process
for the amount you are owed. That is posted to your Accounts Receivable as
an Asset in your business book.

Enter your expenses in the appropriate accounts.

2) You include your commission and your expenses in the invoice because the
expenses are re-imbursed.

Enter the total amount of the invoice as revenue and have separate accounts
for re-imbursed expenses.

Now, ignoring the above if I have missed your point, I don't know how to use
GnuCash to prepare a multiline invoice (e.g., commission and expenses)
because I prepare letter invoices for my clients and enter only the total
amount in GnuCash. So if this is what you're asking others will need to
advise you.

Regards,

Rich