[GNC] Correcting an incorrect amount on a payment

[Tim Quinn]

> On Aug 5, 2020, at 10:49 AM, Adrien Monteleone <adrien.monteleone at lusfiber.net> wrote:
> 
> Here's what the transactions can look like, e.g—
> 
> Simplest form - Prepayment, not applied to any invoices:
> 
> Cr. Checking
> Dr. Accounts Payable
> 
> Payment on one invoice, remaining excess is a prepayment:
> 
> Cr. Checking
> Dr. Accounts Payable (amount applied to one invoice)
> Dr. Accounts Payable (remaining prepayment amount)
> 
> If you applied to multiple invoices with remaining prepayment:
> 
> Cr. Checking
> Dr. Accounts Payable (amount applied to 1st invoice)
> Dr. Accounts Payable (amount applied to 2nd invoice)
> Dr. Accounts Payable (amount applied to nth invoice)
> Dr. Accounts Payable (remaining prepayment amount)
> 
> Eventually, each AP split will be for a certain invoice and the Vendor Report detailed links will show this info.

Yes. And in my case, after editing the payment, rather than changing the *single* credit to reflect the correct amount Gnucash created a *second* credit for the difference (the amount of the correction). I had to manually set the account for that second credit to the “Checking” account in GJ.

- Tim

> 
> Regards,
> Adrien
> 
> On 8/5/20 10:22 AM, Tim Quinn wrote:
> 
>> I did see ‘Edit payment.’ When I tried that, Gnucash did not change the payment amount as shown in the General Journal, but rather it created a new line for the difference with account “Imbalance-USD.” I could change that to match the other lines representing invoices to which I had applied part of the payment, but the customer report for that customer did not reflect the adjustment.
>> I’ve gone back and tried it again using the backup of the data file, and I now see that if I changed the account for the new “Imbalance” line to the checking account (where the original check was deposited) then things do seem to turn out correctly, including the customer report for the relevant customer. And that seems to make sense to me now that I think about it.
> 
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