[GNC] Data Entry Overload - Create Bill + Post Bill + Pay Bill vs just Pay Bill?

Greg Feneis mfeneis at gmail.com
Tue Oct 13 21:18:18 EDT 2020


I don't have this problem, but perhaps Fran might be interested.  They're
the OP on this thread.

Kind regards,

Greg Feneis <http://www.linkedin.com/in/electromechanical>




On Tue, Oct 13, 2020 at 9:15 AM elvis <elvis at dogonfire.com> wrote:

> Hello Greg,
>
> I encountered this exact same problem.
>
>
> The way bills are entered just does not scale for someone doing more
> than home entry, or doing it because they love it. 50 mouse clicks to
> record buying a Mars bar just isn't viable if you have more than a Mars
> bar a week.
>
>
> I have a small program that takes downloaded transactions from the bank,
> munges the descriptions so the qif importer recognises the accounts and
> also adds gst. Saves hours and hours a month.
>
>
>
>
> On 10/10/20 9:37 pm, Greg Feneis wrote:
> > Yes, but keep in mind that I don't purchase anything for resale.
> >
> > Kind regards, Greg Feneis
> > (Pixel 3)
> >
> >
> > On Fri, Oct 9, 2020, 16:17 Fran_3 <mailbox0600 at yahoo.com> wrote:
> >
> >> So Greg, you don't post any Bills to Accounts Payable? Electric &
> Utilityered
> >> bills. Rent or whatever?
> >>
> >> You just post the payments... is that what you are saying?
> >>
> >> Thanks
> >>
> >>
> >> On Friday, October 9, 2020, 12:15:25 PM EDT, Greg Feneis <
> >> mfeneis at gmail.com> wrote:
> >>
> >>
> >> I don't use this process at all. Everything my business buys how on a
> >> credit card. 🤷
> >>
> >> Kind regards, Greg Feneis
> >> (Pixel 3)
> >>
> >>
> >> On Fri, Oct 9, 2020, 08:41 Fran_3 via gnucash-user <
> >> gnucash-user at gnucash.org>
> >> wrote:
> >>
> >>> Posting Bills allows you to keep track of AP and provides data to the
> >>> Bills Due Reminder...
> >>> However some routine expenses may just get paid without going through
> the
> >>> steps of creating and posting and paying a bill.
> >>> For a small venture posting bills can require a lot of keyboard time...
> >>> even duplicating a bill requires a number of steps, data entry, and
> >> clicks
> >>> and can eat up time if you have a bunch of them to do...
> >>> Example, we have a couple of vendor from which we get 50+ to 100+
> charges
> >>> per year. They each are on auto pay and are mostly for the same amount
> >> per
> >>> charge... but each charge is for a different thing... so descriptions,
> >> due
> >>> dates, etc are different for each item.
> >>> (You can think of these as if they were an annual listing or service
> >>> fee... one for each item.)
> >>> I got reminded of this recently when we made an effort to enter/create
> >>> Bills for the 100+ charges that were going to occur for Vendor-A over
> the
> >>> next 12 months... again, the big corporate vendor does not supply a
> >> monthly
> >>> Bill listing all charges for that month... the item fee comes up and
> gets
> >>> auto paid... so 100+ transactions per year for that one vendor.
> >>>
> >>> It is a lot less work to just enter each payment into the system as
> >>> opposed to first creating a bill then posting a bill and then paying
> the
> >>> bill.
> >>> How do you all choose which things to create Bills for and which things
> >>> just Pay?
> >>> Thanks.
> >>>
> >>>
> >>>
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