[GNC] Accounts Payable payment entry is marked as an Invoice

[Christopher Lam]

The report could also be amended to silently handle these "invoice" type
transactions without an attached invoice, and handle them as payment type
instead. But this is a bad band aid.

On Tue, 23 Nov 2021, 9:29 am Derek Atkins, <derek at ihtfp.com> wrote:

> Adrien,
> The "I" means "Invoice" (which internally can mean Customer Invoice,
> Vendor Bill, etc).  It is in both AR and AP accounts, and it is labled "I"
> in there in either case.
> NORMALLY when you make a payment it gets a P.
> If you post and Invoice (or Bill/Credit Note/etc) it gets an I.
>
> When it has an I, the transaction is immutable from the register --
> because you are supposed to edit it by unposting the Invoice/Bill/etc and
> then re-posting it.
>
> HOWEVER, the I/P/? column can be "clicked on" by a user, which will
> transition it to the "next" type, and, if you do this *manually* and it
> transitions to an I --- it becomes immutable... and there is no way in the
> UI to undo that.
>
> So Chris was basically saying "don't do that".
>
> MOST likely this is the cause of your issue.  The only fix is to go into
> the data file and remove the flag from the transaction under the covers.
> There is no UI way to fix it, because you're not supposed to go into AR/AP
> accounts.
>
> -derek
>
> On Mon, November 22, 2021 8:05 pm, Adrien Monteleone wrote:
> > I'll add that I'm not totally dense, and it seems like you're offering a
> > fix, but either some important details are missing, or, we are
> > misunderstanding one another.
> >
> > Regards,
> > Adrien
> >
> > On 11/22/21 6:04 PM, Christopher Lam wrote:
> >> You must have opened the AR register, and clicked on the Transaction
> >> type
> >> "I" payment split. This stupidly changes it to "P".
> >> The official fix is to not click on the AP/AR register.
> >>
> >> On Tue, 23 Nov 2021, 5:45 am Adrien Monteleone, <
> >> adrien.monteleone at lusfiber.net> wrote:
> >>
> >>> I was entering annual property tax bills, and noticed for one from last
> >>> year, that it has a notation on the Vendor Report of:
> >>>
> >>> "Please note some transactions were not processed
> >>> 1. Transaction has type invoice but no owner or lot"
> >>>
> >>> Viewing the AP register shows the payment entry, but marked with an "I"
> >>> instead of a "P".
> >>>
> >>> Jumping to the Invoice shows it as PAID, and viewing lots shows both
> >>> invoice and payment with a zero balance. (no balance really)
> >>>
> >>> Any ideas on what caused this and how to fix it?
> >>>
> >>> (using 4.7 on BigSur)
> >>> --
> >>> Regards,
> >>> Adrien
> >
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> --
>        Derek Atkins                 617-623-3745
>        derek at ihtfp.com             www.ihtfp.com
>        Computer and Internet Security Consultant
>
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