[GNC] Reusing old invoices?

[Morgan Read]

Hi Adrian,

> I recall an issue not long ago with an uneditable, unposted invoice. 
> I'll check to see if I resolved it and if so, how. (this was an issue 
> with the line-items, the details were editable)
Yes, those are my symptoms - on one particular invoice the line-items 
are uneditable whereas the details are editable.  Any pointers would be 
great, thanks.

> Be sure you aren't trying to edit the details directly in the fields on 
> the invoice tab. (I know, that is confusing UI/UX) You have to use the 
> Edit button on the toolbar and make changes there. (or use the Edit 
> Bill/Invoice entry in the Edit menu)
Yes, the [Edit Invoice] button is functional - as is the 'Edit' menu > 
'Edit Invoice' menu item - and allows me to edit the details, but none 
of the buttons [Entre] [Cancel] [Delete] [Duplicate] [Up] [Down] [Blank] 
work, nor their equivalent entries under the 'Actions' menu.

> I don't think you can change a Credit Note to an Invoice. (I recall 
> wanting to do this once, and couldn't figure out how)
It may just have to languish until I need to issue a credit note again

> You should be able to simply renumber the Note/Invoice to avoid 
> duplication confusion.
Yes, but then I've found that the numbering goes out - that is, the 
auto-numbering creates invoices with a number that was created last time 
(iirc) and so duplicates...

> I usually 'number' my need-to-be-reused bills/invoices as "Use Next" and 
> then edit as needed later and post.
Hmm, interesting.  So, I can 'number' invoices with letters...?  (It 
seems so, I've just done it!)

Thank you.
btw, could you copy me in please

> Regards,
> Adrien
> 
> On 17/11/2022 6:31 pm, Morgan Read via gnucash-user wrote:
>> Hi Folks,
>> 
>> I'm trying to re-use an old invoice that was never sent out - but, the entries seem to be locked.  The invoice hasn't been posted and I can 'Edit Invoice' details, but when I come to entre a line item it's uneditable.  I've been able to do the same with other invoices that were created but not posted.  (I've been clearing out some old redundant invoices by reusing them.)
>> 
>> Also, I have a 'duplicate' invoice - two invoices with the same invoice number - but no way to 'delete' the invoice.  One was posted and sent, the other is only partially complete - the partially complete one is actually a credit note.  So, I figure I need to change it to a invoice (from a credit note) and change the invoice number and probably reset the invoice numbering so I can reuse it as an invoice and get rid of it and then have the invoice numbering run properly.
>> 
>> Any ideas on the above?
>> 
>> Thanks
-- 
Morgan Read (It/Its)

Grande Bretagne
Em: <email:mstuffATreadDOTorgDOTnz>

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